To start, it is possible to save emails on hard disk. Similarly, emails (emails) usually remain in your email software. But occasionally, you may have to keep a backup offline. This is why under these lines we show you how to save emails on hard disk so that they are always available and accessible.
Save emails to Gmail hard drive
To save a Gmail email, you must first open the email. Then, you must click on the three points in the upper right corner. Right next to the «Reply» button. Now, in the menu that just appeared, click on the “Download message” option.
Your email will be saved in your default download location in .eml format. You can open it with any email client and even with any browser. There is no way to save multiple emails simultaneously. So if you want to download several messages, you will have to use the Google Takeout service to save all your data.
Save an email from Microsoft Outlook
To save an email from the Outlook client you must first open the email in question. Then, you must click on “File”. Now, click on the “Save As” button. Also, you must choose the location where you want to save the email. Then you must select the «Save» button.
In the same way as with Gmail, your email will be saved in .msg format. What is a Microsoft format that you should open in Outlook.
You can also drag and drop an email from Outlook to a folder in Windows. This can be very useful if you want to save many emails. To do this, select the emails you want to save and drag them to a folder in Windows Explorer.
There is no way to download emails from the Outlook web application, so you must install the client. However, if you are interested in the content of the email, instead of the email itself, you can print an email to PDF from the Outlook web application and save it to your hard drive.
In the same way, this method will work on both Windows; from Windows 8 onwards, as on Mac. This is due to the fact that each one has an integrated “Print to PDF” function.
To do this, open the email in the Outlook web application. Now, click on the three points located in the upper right corner and then select the «Print» button. In the window that just appeared, click on “Print”. In the dialog called Print, select the option “Print to PDF”.
The process is the same for a Mac, although the Windows Operating System has been chosen as an example to illustrate. Your email will be printed in a PDF and saved in the location you choose.
Save an email from Apple Mail
To save an email from Apple Mail, open the email and click File and then Save As.
In the panel that opens, change the name of the email if necessary. You must choose a location to save it and then click on the “Save” button.
However. The email will be saved in .rtf (Enriched Text Format). Instead of a specific email format. You can also change this when you save it, by choosing the options: “Plain message source” or “Plain text”.
Like Outlook, Apple Mail Allows you to drag and drop emails on hard drive. So if you have several emails, you can select them all and drag them to the location you choose on your system.